N2F - expense report & mileage

N2F: The smart way to eliminate the stress of managing expense reports
Take a photo of your receipt, and N2F’s smart scan will extract all the important details — date, amount, currency, taxes — and complete your expense report in seconds, with no manual input required.
With legally compliant digital archiving, there's no need to keep paper receipts anymore.
N2F also handles your supplier invoices (Uber, EasyJet, Hotels.com, Amazon, PayByPhone, etc.). Simply forward them to [email protected] and they’ll be automatically added to your expense report.
The app works on both smartphones and computers via our web platform — saving time and hassle for everyone:
For Employees:
– Record your expenses in under 5 seconds using the mobile app
– Go paperless by photographing your receipts
– Mileage allowances calculated automatically (using HMRC rates or custom scales)
– Export your expense report as a clear, customisable PDF or Excel summary
– Organise expenses by month, project, client, or trip
– In a rush? Just enter the basics — N2F will remind you to complete it later
For Managers:
– Approve your team’s reports with a fully customisable workflow
– Save time with a clear and intuitive expense dashboard
– Instantly identify claims that exceed policy limits
– Make client invoicing easier — N2F does it for you
For Accounting & Admin Teams:
– No more duplicate entries — N2F creates export files for your accounting software
– Automatically calculates recoverable VAT
– Define company expense policies and enforce spending limits
– Verify receipts quickly from the online dashboard
– Reimburse staff efficiently via bank export (including SEPA for EU partners)
– Monitor mileage and manage vehicle fleets with ease
For Executives:
– Save time across the organisation with a simplified process
– Monitor business travel budgets through powerful reporting
– Optimise company spending and mileage allowances
– Reduce your overall travel expense costs
And there’s more:
– Use the web app for bulk entries and in-depth reports
– Supports all international currencies, with real-time exchange rates
– Manage your projects, clients, costs, and travel in one place
– Create your own analytics structure and view by category
– See a quick overview in the “My Expense Reports” list
– Track travel and mileage expenses by vehicle and date range
With N2F, your business, travel, and mileage expenses are finally managed efficiently and stress-free.
Seamless integration with your existing tools: Sage, Cegid, SAP, QuickBooks, Oracle, JD Edwards, Workday, Microsoft 365, and more.
N2F also offers APIs and web services to connect directly to your internal systems.
Migrating from another solution? N2F makes it easy — whether you're using Expensya, SAP Concur, Expensify, Rydoo, Zoho, Spendesk or others.
Need a feature? Got an idea? Want a personalised demo?
Get in touch — we’d love to hear from you.